Study Leave


Study leave has now been re-introduced and you can start applying for online courses. The process remains the same; any course needs approval from your Educational Supervisor as part of your PDP and the time off needs to be agreed with your department/practice. Once this has been agreed please submit an application via Intrepid and the usual approval process will be followed.

Study leave can be taken to use the online resources on the NB Medical license which the Deanery has recently offered to all trainees. Please apply through Intrepid as before ensuring you have agreed the time with the department/practice and the course/resource is agreed with your ES as part of your PDP. The Deanery have advised that NB Medical has replaced  the need to undertake online GP Update or Hot Topics courses.

 The study leave year runs from August until the following July. 30 days (60 sessions) is your total allowance. From this total sessions are deducted for structured internal teaching (group work and topic teaching). The remaining sessions are available for you to organise your own external study leave events, this is applied for using the Intrepid system. Please remember you will need 5 days (10 sessions) for ST3 practice visits. You need to apply via Intrepid for ST3 practice visits.

LTFT trainees have study leave time calculated on a pro-rata basis.

Once external study leave has been approved by your Educational Supervisor (as part of your PDP), Clinical Supervisor & Rota Coordinator (for the time off to attend), you must enter the training course and estimated study leave expenses onto Intrepid at least two weeks before the date of the course commencing, entering the named people (Educational Supervisor, Clinical Supervisor & Rota Coordinator) spoken to for approval. Study leave will only be approved by the GP Office with these necessary authorisations. 

The most recent study leave guidance from HEE is available via the following link

How to use Intrepid

NOTE** The GP Office automatically receives notification when an application for study leave has been submitted. However, when submitting an expenses claim please let Maria or Paula know by email so your claim can be processed. ALL STUDY LEAVE CLAIMS FOR EXPENSES NEED TO BE SUBMITTED WITHIN 3 MONTHS OF ATTENDING THE COURSE. CLAIMS WILL NOT BE PAID AFTER 3 MONTHS.

NOTE*** If the teaching session is on the teaching timetable you do not need to submit an Intrepid application. Attendance will be recorded from completed feedback.

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